If you're looking to streamline your finances, reduce overhead costs, and gain access to skilled professionals, hiring a bookkeeping virtual assistant in the Philippines might be the smartest business move you can make.
In this blog, we’ll walk you through exactly what to expect when you hire a bookkeeper in the Philippines—whether it’s part-time or full-time virtual staff—and how platforms like VirtualStaff.ph make the entire process seamless, compliant, and cost-effective.
Why Businesses Choose to Hire Bookkeepers in the Philippines
Hiring a bookkeeping virtual assistant in the Philippines has become increasingly popular among business owners, entrepreneurs, and accounting firms worldwide. Here’s why:
- Cost-efficiency: You get access to highly skilled talent at a fraction of the cost of hiring locally.
- English proficiency: Filipino bookkeepers are fluent in English, making communication smooth and professional.
- Strong work ethic: Filipino virtual staff are known for being reliable, detail-oriented, and dedicated to long-term work.
- Access to top-tier talent: Through platforms like VirtualStaff.ph, you can choose from over 1 million pre-vetted professionals.
Types of Bookkeeping Tasks You Can Delegate
When you hire a bookkeeping virtual assistant, you’re not just offloading a few admin tasks—you’re getting real accounting support tailored to your business. Typical responsibilities include:
- Bank reconciliation
- Accounts payable and receivable
- Invoicing and billing
- Expense tracking
- Payroll processing
- Financial reporting
- QuickBooks or Xero data entry
- General ledger maintenance
- Tax preparation support (non-filing)
- Month-end closing
You can hire bookkeepers in the Philippines who are proficient in tools like QuickBooks, Xero, FreshBooks, MYOB, and Wave, among others.
How to Hire Bookkeeping Virtual Assistants Through VirtualStaff.ph
Hiring a bookkeeper in the Philippines used to be difficult—you had to navigate compliance, payroll, and HR by yourself or use expensive BPOs or EORs. With VirtualStaff.ph, everything is streamlined. Here’s how it works:
1. Find and Hire Your Bookkeeper
- Browse from over 1 million vetted Filipino professionals
- Post your job or search directly for candidates
- Choose based on skills, experience, and your business needs
2. Choose Your Hiring Model
- Hire staff without benefits: Great for flexibility and hiring staff as independent contractors.
- Hire as a full-time employee with benefits: Ideal if you want long-term virtual staff with social security, healthcare, and benefits.
3. Manage Everything in One Platform
- HR, payroll, and compliance handled for you
- No local entity needed
- Built-in legal protections
- Full payroll and benefits management
This end-to-end solution is what makes VirtualStaff.ph the best place to hire bookkeepers in the Philippines—period.
What a Typical Workday Looks Like With a Filipino Bookkeeper
Once you hire a bookkeeping virtual assistant through VirtualStaff.ph, you can expect a professional and structured workflow. Filipino virtual staff are used to working with international clients and understand how to align with your business hours and expectations.
Daily Tasks You Can Expect Them to Handle
A typical day might include:
- Updating your general ledger
- Reconciling bank and credit card transactions
- Sending invoice reminders to clients
- Paying vendor bills (upon approval)
- Preparing cash flow statements
- Recording payroll data
- Syncing data from your POS or eCommerce platforms
- Drafting financial reports for review
You set the scope of work, and your bookkeeping virtual assistant executes it with consistency. VirtualStaff.ph allows you to hire full-time or part-time staff depending on your operational needs and budget.
Aligning With Your Time Zone
Most business owners worry about time zone differences when they hire virtual staff overseas. But when you hire a bookkeeper in the Philippines, you’ll find they are very flexible.
- Many Filipino bookkeepers are open to working night shifts to match U.S., UK, or AU business hours.
- If you prefer asynchronous work, your bookkeeping virtual assistant can update you daily with reports and notes while you sleep.
- You set the schedule and your staff sticks to it.
Tools to Support Seamless Workflow
Bookkeeping virtual assistants in the Philippines are comfortable using the tools you already rely on. Most are experienced with:
- QuickBooks Online & Desktop
- Xero
- FreshBooks
- Hubdoc
- Google Sheets / Excel
- Trello, Asana, or ClickUp for task management
- Slack, Skype, Zoom, or Google Meet for communication
You can provide access to your preferred platforms, and your virtual staff will work as an extension of your in-house team.
Communication and Reporting: What You Should Expect
Clear communication is critical when working with remote staff. When you hire a bookkeeper in the Philippines through VirtualStaff.ph, you get access to professionals who are not only technically skilled but also strong communicators.
How Communication Is Handled
- Daily or weekly check-ins: Set regular times for updates via Slack, Zoom, or email.
- Task management platforms: Share to-dos, deadlines, and documents through your preferred system.
- Status reports: Expect end-of-day or end-of-week summaries outlining completed work and pending items.
Time Tracking and Accountability
VirtualStaff.ph comes with built-in time tracking and productivity tools, including:
- Time logs
- Activity levels
This gives you visibility and peace of mind, knowing your bookkeeper is working efficiently and on task.
Cultural Fit and Long-Term Loyalty
One of the most underrated benefits when you hire bookkeeping virtual assistants in the Philippines is the strong cultural compatibility.
What Makes Filipino Bookkeepers a Great Fit?
- High English fluency: Communication is smooth and professional.
- Respectful and collaborative: Filipino virtual staff are known for being polite, responsive, and team-oriented.
- Loyal and committed: Many Filipino bookkeepers stay with the same client for years when treated fairly and paid on time.
When you build long-term relationships through VirtualStaff.ph, you're not just hiring someone to "do the books"—you’re gaining a loyal team member who will grow with your business.
Salary Expectations When You Hire a Bookkeeper in the Philippines
Hiring a bookkeeping virtual assistant in the Philippines is not just about saving costs—it’s about getting skilled professionals at rates that align with your budget. Through VirtualStaff.ph, you set the salary. There are no markups or hidden fees, giving you full control over your hiring costs.
Average Monthly Salaries (Full-Time)
- Entry-Level Bookkeeper: $500 – $700 USD/month
- Mid-Level Bookkeeper: $700 – $1,000 USD/month
- Senior/Certified Bookkeeper: $1,000 – $1,500 USD/month
These are typical rates for 40-hour workweeks. You can also hire part-time bookkeepers if your needs are smaller. Remember, you're getting highly qualified virtual staff without the overhead of hiring locally.
What Affects the Salary?
- Years of experience
- Certifications (e.g., QuickBooks ProAdvisor, CPA)
- Industry knowledge (e.g., e-commerce, real estate, healthcare)
- Software proficiency
- Scope of responsibilities
You can negotiate directly with candidates or set a salary range in your job posting when you hire bookkeepers through VirtualStaff.ph.
Onboarding and Training Your Bookkeeping Virtual Assistant
One of the keys to success when hiring virtual staff is a smooth onboarding process. VirtualStaff.ph supports you in setting up your new bookkeeper for success.
What to Cover During Onboarding
- Company background and expectations
- Introduction to your bookkeeping systems
- Access to software tools and files
- Standard Operating Procedures (SOPs)
- Communication guidelines and reporting expectations
- Work schedule and timezone alignment
Even if your new bookkeeping virtual assistant has experience with tools like QuickBooks or Xero, showing them how your business uses these platforms specifically will lead to faster adaptation.
Helpful Tips
- Record training videos using Loom or Zoom for future reference
- Assign a team member (if available) to answer questions during the first few days
- Encourage feedback to uncover process improvements early
With the built-in support of VirtualStaff.ph, onboarding is straightforward, and your virtual staff are ready to start contributing quickly.
Compliance, Legal, and Payroll—Handled for You
Hiring staff in another country can seem overwhelming—especially when it comes to compliance. That’s where VirtualStaff.ph is a game-changer.
Here's What VirtualStaff.ph Handles on Your Behalf:
Full payroll processing: We make sure your bookkeeping virtual assistant gets paid accurately and on time.
- Benefits administration: Social security, healthcare, and other Philippine government contributions are handled for full-time hires.
- Legal protection: You avoid misclassification risks by hiring staff the right way.
- Labor law compliance: We ensure you’re fully compliant with Philippine labor laws.
- No local entity required: You don’t need to set up a company in the Philippines. Everything is done for you.
With VirtualStaff.ph, you can confidently hire bookkeepers without worrying about fines, penalties, or red tape. Whether you choose to hire as an independent contractor or a full-time employee, the platform gives you flexibility and protection.
Why VirtualStaff.ph Is the Best Platform to Hire Bookkeepers in the Philippines
If you're looking to hire a bookkeeper, whether for part-time help or full-time support, VirtualStaff.ph is your all-in-one solution.
Here's What Sets VirtualStaff.ph Apart:
- Largest pool of Filipino talent—1M+ pre-vetted professionals
- Transparent pricing—no markups or hidden fees
- Full flexibility—hire independent contractors or full-time employees
- Payroll, HR, and compliance handled for you
- No local entity needed
- Time tracking and productivity tools built in
- Compliance with all Philippine labor regulations
- Ongoing support to build long-term, stable teams
Unlike other marketplaces or agencies, VirtualStaff.ph is built exclusively for hiring and managing virtual staff in the Philippines. You’re not getting freelancers—you’re building a real, stable team without the costs and liabilities of local hires.
Final Thoughts
When you hire a bookkeeping virtual assistant in the Philippines, you’re not just delegating tasks—you’re gaining a cost-efficient, skilled, and loyal team member. With platforms like VirtualStaff.ph, you can find, hire, and manage your bookkeeper without worrying about payroll, compliance, or HR headaches.
Whether you need help with daily reconciliations, monthly reporting, or full financial oversight, Filipino bookkeepers can support your business in a flexible, scalable, and affordable way.
Build your finance team the smart way. Hire bookkeepers through VirtualStaff.ph today and transform the way you manage your business. Sign up now and create a job post!
